Get Involved
Become a Food Vendor
We are looking for a variety of high quality foods to enhance the atmosphere of our event. Being a food vendor at the Lakefront Music Fest will give your business exposure to tens of thousands of local and regional attendees.
DEADLINE FOR APPLICATIONS IS April 1, 2023
Prior Lake Rotary Club invites you to apply to become a vendor at the Lakefront Music Fest. The festival will once again be held at beautiful Lakefront Park in Prior Lake. Lakefront Music Fest is one of the largest music events in the south metro Twin Cities area. Local, national, and international performers will delight audiences for this special weekend in July! Through this festival, it is the mission of the Prior Lake Rotary Club to provide a wonderful activity for the greater metro area, and will endeavor to provide the highest caliber bands, artists and event production for the benefit of our audience and sponsors. We are looking for a variety of high-quality foods to enhance the atmosphere of our event.
ADDITIONAL DETAILS: Food Vendors are only allowed to sell food and beverages from their booth, stand or truck. Vendors must adhere to the prices set from the start of the event, no changing of prices will be allowed. Any vendor changing prices during the event will be asked to leave immediately and escorted out of the park. For beverages sold by the vendors, no glass containers are allowed and any beverage sold must be alcohol free. Vendors must bring enough food, beverage or ice for each night. The Prior Lake Rotary Club does not offer any food, beverage or ice for sale to vendors. Please bring your own product (food, beverage or ice) for sale.
HOW TO APPLY:
Complete the online application along with the following items no later than April 1st:
WHAT TO EXPECT AFTER YOU APPLY:
VENDOR EXPECTATIONS:
DEADLINE FOR APPLICATIONS IS April 1st
PRIOR LAKE ROTARY’S LAKEFRONT MUSIC FEST
TO: All Vendors for the Lakefront Music Fest
FROM: Lakefront Music Fest Steering Committee Leadership
SUBJECT: Certificate of Liability Insurance Requirements
In order to protect the safety of the attendees of the Lakefront Music Fest, the Prior Lake Rotary Foundation and Rotary Club of Prior Lake, Inc. require that all vendors provide a certificate of general liability insurance no less than ten days prior to the show.
Your certificate of insurance should include additionally insured as indicated below and show at least $1,000,000 per incident general liability coverage.
Prior Lake Rotary Foundation and Rotary Club of Prior Lake, Inc
PO Box 271
Prior Lake, MN 55372
If you have any insurance questions, please direct them to Corey Stich, Vendor Co-Chair. Contact information is listed below. Please submit your certificate of insurance by July 1 to corey.stich@oaktree-insurance.com . His phone number is 952-687-1672. Please send all certificates electronically.
Prior Lake Rotary Club invites you to apply to become a vendor at the Lakefront Music Fest. The festival will once again be held at beautiful Lakefront Park in Prior Lake. Lakefront Music Fest is one of the largest music events in the south metro Twin Cities area. Local, national, and international performers will delight audiences for this special weekend in July! Through this festival, it is the mission of the Prior Lake Rotary Club to provide a wonderful activity for the greater metro area, and will endeavor to provide the highest caliber bands, artists and event production for the benefit of our audience and sponsors. We are looking for a variety of high-quality foods to enhance the atmosphere of our event.
ADDITIONAL DETAILS: Food Vendors are only allowed to sell food and beverages from their booth, stand or truck. Vendors must adhere to the prices set from the start of the event, no changing of prices will be allowed. Any vendor changing prices during the event will be asked to leave immediately and escorted out of the park. For beverages sold by the vendors, no glass containers are allowed and any beverage sold must be alcohol free. Vendors must bring enough food, beverage or ice for each night. The Prior Lake Rotary Club does not offer any food, beverage or ice for sale to vendors. Please bring your own product (food, beverage or ice) for sale.
HOW TO APPLY:
Complete the online application along with the following items no later than April 1st:
- Complete the application using the link no later than April 1st. Items that need to be included:
- A copy of your current Minnesota Department of Health Special Event license
- Pictures of your operations
- Menu and pricing structure
WHAT TO EXPECT AFTER YOU APPLY:
- Vendors will be notified of acceptance no later than April 30th.
- Payment
- Vendors should expect an electronic invoice and to pay electronically for all fees two weeks after their application has been accepted. There are no refunds due to weather.
- All vendors who are accepted will be required to submit a Operator Certificate of Compliance, or ST19 tax form found at http://www.revenue.state.mn.us/Forms_and_Instructions/st19.pdf and Certificate of Liability Insurance naming the Prior Lake Rotary Club and Prior Lake Rotary Foundation as additionally insured as well as a minimum of $1,000,000 coverage per occurrence for general liability insurance. A letter explaining this is attached at the bottom of this application.
- Submit these forms no later than 30 days prior to the event. The Music Fest committee will be issuing permits to all vendors once space has been confirmed.
- You will receive communication with the Vendor Committee via email with instructions for the event. If you have any additional questions or concerns you can contact Manny Perez, vendor chair at vendors@lakefrontmusicfest.com or 612-281-6253.
VENDOR EXPECTATIONS:
- Vendor Vehicles
- Due to expected attendance and demand of the event, all vendors will only be allowed one vehicle OR one trailer unit (per 10 ft. rented) into the park during the entire event. It is the responsibility of the vendor to arrange transportation to and from the park prior to, during, and after the event. Once the event begins at 4 pm vendor’s vehicles will NOT be allowed to leave the park. If a vehicle leaves, it must be parked before 4pm or you may also park in a designated lot and ride back on an event bus if after 4pm.
- Vendors Requiring Electricity
- You must be set up by 3 p.m. on the Friday of the event for the State’s electrical inspector. If you haven’t paid for your annual electrical permit, please be prepared to pay it the day of the event. Typically, the fee is approximately a onetime $35, cash preferred. The price may vary based on the state’s discretion. For electrical requirement guidelines visit http://www.dli.mn.gov/ccld/Electrical.asp
- Vendor Employee Passes
- Each vendor will be given up to 4 employee passes for a 10 foot spot and up to 8 employee passes for a 20 foot spot. A pass is considered 1 ticket for Friday night and 1 ticket for Saturday night. Each additional pass will be $30 per employee. Passes can ONLY be used for people working at the vendor booth, stand or truck.
- Vendors using water and/or electricity
- This is an outdoor event and therefore you may be a distance from your power or water connections, please be sure to bring enough food grade hose and a “Y” connector with a shut off valve, along with a minimum of 100 - 150 feet of electric cord to reach your destination. This is your responsibility.
- Communication with Vendor Committee
- You will check in with the vendor committee upon arrival and be directed to your specific location in the park. You will need to contact the Vendor Committee before entering Lakefront Park.
- Vendor Property and Goods in the Park
- We (Prior Lake Rotary Club nor the City of Prior Lake) are not responsible for loss of, or damage to, any vendor’s vehicles, trailers, stands, booths, product or other personal or business property. This is an outdoor event with several thousand attendees that uses generators for power and sharing water with other vendors provided by the City of Prior Lake. Please use appropriate precautions to your area including overnight refrigeration.
- Expected Start and Stop Time Each Day
- The start and stop time are approximate. Gates open approximately at 4:30 and the show ends at approximately 11:00. These times are approximate and can change change each year. Please be ready to serve by 4:30.
- Cleanup after Event
- All vendors are expected to leave their park spaces clean of debris, trash, and food. Any vendor not following these guidelines may not be asked back the following year or may be asked to contribute a clean up fee.
DEADLINE FOR APPLICATIONS IS April 1st
PRIOR LAKE ROTARY’S LAKEFRONT MUSIC FEST
TO: All Vendors for the Lakefront Music Fest
FROM: Lakefront Music Fest Steering Committee Leadership
SUBJECT: Certificate of Liability Insurance Requirements
In order to protect the safety of the attendees of the Lakefront Music Fest, the Prior Lake Rotary Foundation and Rotary Club of Prior Lake, Inc. require that all vendors provide a certificate of general liability insurance no less than ten days prior to the show.
Your certificate of insurance should include additionally insured as indicated below and show at least $1,000,000 per incident general liability coverage.
Prior Lake Rotary Foundation and Rotary Club of Prior Lake, Inc
PO Box 271
Prior Lake, MN 55372
If you have any insurance questions, please direct them to Corey Stich, Vendor Co-Chair. Contact information is listed below. Please submit your certificate of insurance by July 1 to corey.stich@oaktree-insurance.com . His phone number is 952-687-1672. Please send all certificates electronically.
