Get Involved
Become a Food Vendor
We are looking for a variety of high quality foods to enhance the atmosphere of our event. Being a food vendor at the Lakefront Music Fest will give your business exposure to tens of thousands of local and regional attendees.
DEADLINE FOR APPLICATIONS IS April 1, 2020
Following year 10 of the Lakefront Music Fest, the Prior Lake Rotary Club, invites you to apply to become a vendor at the 11th annual event scheduled for Friday and Saturday, July 10-11, 2020. The festival will once again be held at beautiful Lakefront Park in Prior Lake. Lakefront Music Fest is one of the largest music events in the south metro Twin Cities area. Local, national and international performers will once again delight audiences for this special weekend in July! Through this festival, it is the mission of the Prior Lake Rotary Club to provide a wonderful activity for the greater metro area, and will endeavor to provide the highest caliber bands, artists and event production for the benefit of our audience and sponsors. We are looking for a variety of high-quality foods to enhance the atmosphere of our event.
ADDITIONAL DETAILS: Food Vendors are only allowed to sell food from their booth, stand or truck. Vendors must adhere to the prices set from the start of the event, no changing prices will be allowed. Any vendor changing prices during the event will be asked to leave immediately and escorted out of the park. Vendors may sell non-alcoholic beverages, these beverages must be purchased from the Prior Lake Rotary Club ONLY. A sample beverage order form is provided below. Vendors are not allowed to sell alcoholic beverages under any circumstances. Any and all ice must be purchased through the Prior Lake Rotary Club. There will be no exclusivity to this event as all vendors will be awarded space based on the Vendor Committee’s preference. Additionally, there will be a “Happy Hour” taking place from 5-6 PM on both July 10th and 11th where all vendors are required to participate with a $2.00 discount on any orders of $10.00 or more.
HOW TO APPLY:
Complete the online application along with the following items no later than April 1st, 2020:
Any incomplete applications will not be considered.
WHAT TO EXPECT AFTER YOU APPLY:
VENDOR EXPECTATIONS:
2020 PRIOR LAKE ROTARY’S LAKEFRONT MUSIC FEST
TO: All Vendors for the Lakefront Music Fest
FROM: Lakefront Music Fest Steering Committee Leadership
SUBJECT: Certificate of Liability Insurance Requirements
In order to protect the safety of the attendees of the Lakefront Music Fest, the Prior Lake Rotary Foundation and Rotary Club of Prior Lake, Inc. require that all vendors provide a certificate of general liability insurance no less than ten days prior to the show.
Your certificate of insurance should include additionally insured as indicated below and show at least $1,000,000 per incident general liability coverage.
Prior Lake Rotary Foundation and Rotary Club of Prior Lake, Inc
PO Box 271
Prior Lake, MN 55372
If you have any insurance questions, please direct them to Corey Stich, Vendor Co-Chair. Contact information is listed below. Please submit your certificate of insurance by July 1, 2020 to corey.stich@oaktree-insurance.com . His phone number is 952-687-1672.
Following year 10 of the Lakefront Music Fest, the Prior Lake Rotary Club, invites you to apply to become a vendor at the 11th annual event scheduled for Friday and Saturday, July 10-11, 2020. The festival will once again be held at beautiful Lakefront Park in Prior Lake. Lakefront Music Fest is one of the largest music events in the south metro Twin Cities area. Local, national and international performers will once again delight audiences for this special weekend in July! Through this festival, it is the mission of the Prior Lake Rotary Club to provide a wonderful activity for the greater metro area, and will endeavor to provide the highest caliber bands, artists and event production for the benefit of our audience and sponsors. We are looking for a variety of high-quality foods to enhance the atmosphere of our event.
ADDITIONAL DETAILS: Food Vendors are only allowed to sell food from their booth, stand or truck. Vendors must adhere to the prices set from the start of the event, no changing prices will be allowed. Any vendor changing prices during the event will be asked to leave immediately and escorted out of the park. Vendors may sell non-alcoholic beverages, these beverages must be purchased from the Prior Lake Rotary Club ONLY. A sample beverage order form is provided below. Vendors are not allowed to sell alcoholic beverages under any circumstances. Any and all ice must be purchased through the Prior Lake Rotary Club. There will be no exclusivity to this event as all vendors will be awarded space based on the Vendor Committee’s preference. Additionally, there will be a “Happy Hour” taking place from 5-6 PM on both July 10th and 11th where all vendors are required to participate with a $2.00 discount on any orders of $10.00 or more.
HOW TO APPLY:
Complete the online application along with the following items no later than April 1st, 2020:
- A copy of your current Minnesota Department of Health Special Event license
- Pictures of your operations
- Menu and pricing structure
- All fees listed in the application will be collected upon approval
Any incomplete applications will not be considered.
WHAT TO EXPECT AFTER YOU APPLY:
- Vendors will be notified of acceptance no later than April 30, 2020. If for some reason we cannot accept your application (probably due to duplication) we will contact you via email.
- All vendors who are accepted will be required to submit a Certificate of Exemption ST3 form found at https://www.revenue.state.mn.us/sites/default/files/2019-07/st3.pdf, Operator Certificate of Compliance, or ST19 tax form found at https://www.revenue.state.mn.us/sites/default/files/2011-11/st19.pdf and Certificate of Liability Insurance naming the Prior Lake Rotary Club and Prior Lake Rotary Foundation as additionally insured as well as a minimum of $1,000,000 coverage per occurrence for general liability insurance. A letter explaining this is attached at the bottom of this application.
- Submit these forms no later than 30 days prior to the event or June 10, 2020. The Music Fest committee will be issuing permits to all vendors once space has been confirmed.
- You will receive communication with the Vendor Committee via email with instructions for the event. If you have any additional questions or concerns you can contact Manny Perez, vendor chair at vendors@lakefrontmusicfest.com or 612-281-6253.
VENDOR EXPECTATIONS:
- Vendor Vehicles
- Due to expected increases in attendance and demand of event, all vendors will only be allowed one vehicle OR one trailer unit (per 10 ft. rented) into the park during the entire event. It is the responsibility of the vendor to arrange transportation to and from the park prior to, during, and after the event. Once the event begins at 4 pm on July 10th vendor’s vehicles will NOT be allowed to leave the park.
- Vendors Requiring Electricity
- You must be set up by 3 p.m. on July 10, for the State’s electrical inspector. If you haven’t paid for your annual electrical permit please be prepared to pay it the day of the event. Typically the fee is approximately a one time $35, cash preferred. For electrical requirement guidelines visit http://www.dli.mn.gov/business/electrical-contractors/electrical-codes-and-standards
- Vendors using water and/or electricity
- This is an outdoor event and therefore you may be a distance from your power or water connections, please be sure to bring enough food grade hose and a “Y” connector with a shut off valve, along with a minimum of 100 - 150 feet of electric cord to reach your destination. This is your responsibility.
- Communication with Vendor Committee
- You will check in with the vendor committee upon arrival and be directed to your specific location in the park. You will need to contact the Vendor Committee before entering Lakefront park.
- Vendor Property and Goods in the Park
- We are not responsible for loss of or damage to any vendor’s vehicles, trailers, stands, booths, product or other personal or business property. This is an outdoor event with several thousand attendees that uses generators for power and sharing water with other vendors provided by the City of Prior Lake. Please use appropriate precautions to your area.
- Cleanup after Event
- A mandatory “cleanup deposit” is required in case the vendor committee needs to clean your park space at the conclusion of the weekend. The $100 deposit will NOT be refunded if any food, trash, or debris is left. Vendors will receive their $100 deposit within 10 days after the event if their park space is left up to the standards of the Vendor Committee.
2020 PRIOR LAKE ROTARY’S LAKEFRONT MUSIC FEST
TO: All Vendors for the Lakefront Music Fest
FROM: Lakefront Music Fest Steering Committee Leadership
SUBJECT: Certificate of Liability Insurance Requirements
In order to protect the safety of the attendees of the Lakefront Music Fest, the Prior Lake Rotary Foundation and Rotary Club of Prior Lake, Inc. require that all vendors provide a certificate of general liability insurance no less than ten days prior to the show.
Your certificate of insurance should include additionally insured as indicated below and show at least $1,000,000 per incident general liability coverage.
Prior Lake Rotary Foundation and Rotary Club of Prior Lake, Inc
PO Box 271
Prior Lake, MN 55372
If you have any insurance questions, please direct them to Corey Stich, Vendor Co-Chair. Contact information is listed below. Please submit your certificate of insurance by July 1, 2020 to corey.stich@oaktree-insurance.com . His phone number is 952-687-1672.
